Transaction Management

Track all payments, view transaction history, and generate financial reports directly from Fleksa POS.

Accessing Transactions

Tap the Transactions tab in the POS navigation to open the transaction view.

Transaction access requires the POS_TRANSACTION_ACCESS permission. Contact your manager if you cannot access this feature.

Transaction List

The transaction list shows all financial activity for the selected date range.

Transaction Types

Type	Icon	Description
Order	Provider logo	Completed order payments
Revenue	↑ Green	Manual cash deposits
Expense	↓ Red	Manual cash withdrawals
Bank Credit	Bank icon (red)	Money sent to bank
Bank Debit	Bank icon (green)	Money received from bank
Opening Balance	Cash icon	Starting cash drawer amount
Closing Balance	Cash icon	Ending cash drawer amount
Refund	Refund icon	Refunded transactions
Dispute	Refund icon	Chargebacks and disputes

Transaction Information

Each transaction displays:

Provider Logo/Icon: Source of the transaction
Receipt Number: Order/reference ID
Order Type: Dine-in, Pickup, or Delivery icon
Payment Status: Paid, partial refund, etc.
Payment Method: Cash, Card (EC Cash), Gift Card
Date & Time: When the transaction occurred
Amount: Total value

Filtering Transactions

Date Range

Select a date range to view transactions:

Today: Current day's transactions
Yesterday: Previous day
This Week: Current week
Custom Range: Select specific dates

Report Type

Report Type	Description
X-Report	Interim report (doesn't close the day)
Z-Report	End-of-day report (closes the cash register)
R-Report	Custom report for selected date range

Transaction Details

Tap any transaction to view detailed information:

For Orders

Order items with prices
Subtotal, tax, and total
Payment method used
Payment status and details
Customer information (if available)
Receipt number and order ID

For Manual Entries

Transaction reference ID
Amount (gross and net)
Description/reason
Date and time
Staff member who created it

Cash Book Operations

Manage your cash drawer with manual entries.

Add Revenue (Cash In)

Open Add Revenue

Tap + Revenue in the filter section.

Enter Details

Amount: Cash amount received
Description: Reason for the deposit (e.g., "Change fund")

Confirm

Tap Save to record the revenue entry.

Add Expense (Cash Out)

Open Add Expense

Tap + Expense in the filter section.

Enter Details

Amount: Cash amount withdrawn
Description: Reason for the withdrawal (e.g., "Supplier payment")

Confirm

Tap Save to record the expense entry.

Bank Transfer

Record cash transfers to/from the bank:

Open Bank Transfer

Tap Bank Transfer in the filter section.

Select Type

Bank Credit: Money sent to bank (reduces cash drawer)
Bank Debit: Money received from bank (increases cash drawer)

Enter Amount and Confirm

Enter the transfer amount and save.

Cash book operations are only available when the POS is active (not disabled). Enable your device before making entries.

Transaction Summary

The summary panel shows aggregated data for the selected period.

Summary Sections

Section	Information
Total Revenue	Sum of all order payments and manual revenue
Total Expenses	Sum of all manual expense entries
Net Cash Flow	Revenue minus expenses
Payment Breakdown	Amounts by payment method (Cash, Card, Gift Card, etc.)
Order Type Breakdown	Amounts by order type (Dine-in, Pickup, Delivery)
Tax Summary	VAT breakdown by tax rate
Opening Balance	Cash drawer starting amount
Closing Balance	Cash drawer ending amount

Reports

X-Report (Interim Report)

The X-Report provides a snapshot of current transactions without closing the register.

Use X-Report when:

Checking mid-day totals
Shift handover
Quick reconciliation
Verifying cash drawer during service

Generate X-Report

In the Summary view, tap X-Report.

Print or View

The report prints to your configured receipt printer.

Z-Report (End of Day)

The Z-Report generates a final summary and closes the cash register for the day.

Use Z-Report when:

Closing the restaurant
End of business day
Final reconciliation
Accounting submission

Z-Report Warning: Generating a Z-Report for today will close the POS register. You'll need to perform an opening balance for the next business day.

Generate Z-Report

In the Summary view, tap Z-Report.

Confirm Closure (if today)

If generating for today, confirm you want to close the register.

Print Report

The Z-Report prints with full details:

All transactions
Cash drawer summary
Tax breakdown
Payment method totals

R-Report (Range Report)

Generate a report for any custom date range.

Select Date Range

Choose custom start and end dates in the filter.

Generate Report

Tap Report to generate a summary for the selected period.

Report Contents

All reports include:

Section	Details
Header	Restaurant name, address, tax number
Device Info	POS device name, operator name
Period	Report date range
Order Summary	Count and total by order type
Payment Summary	Breakdown by payment method
Tax Summary	VAT amounts by rate (7%, 19%, etc.)
Cash Summary	Opening, revenue, expenses, closing balance
Bank Transfers	Credits and debits

Payment Method Details

Cash Payments

Recorded in cash drawer balance
Included in cash summary
Change calculation available at payment time

Card Payments (EC Cash)

Processed through Stripe Terminal or Tap-to-Pay
Shows card brand (Visa, Mastercard, etc.)
Not included in cash drawer balance

Gift Card Payments

Deducted from gift card balance
Shows gift card reference
May be combined with other payment methods

Online Payments

Payments from Website, QR, or Kiosk orders
Already processed before POS receives order
Shown for reconciliation purposes

Reconciliation Tips

Daily Reconciliation

Generate X-Report at shift end
Count physical cash in drawer
Compare cash summary to physical count
Investigate discrepancies before generating Z-Report
Generate Z-Report to close the day

Common Discrepancies

Issue	Possible Cause
Cash short	Incorrect change given, unrecorded expense
Cash over	Unrecorded revenue, miscounted change
Card mismatch	Terminal sync delay, failed transactions

Resolving Issues

Check for unrecorded manual entries
Review voided or cancelled orders
Verify terminal transactions match POS
Contact support if discrepancies persist

Mobile vs Desktop View

Feature	Mobile	Desktop
Transaction list	Full width, scrollable	Left panel (7/12 width)
Details/Summary	Separate pages	Right panel (5/12 width)
Report generation	Bottom of summary page	Summary panel
Filters	Full width	Inline

Permissions Required

Action	Required Permission
View transactions	POS_TRANSACTION_ACCESS
Add revenue/expense	POS_TRANSACTION_ACCESS + POS not disabled
Generate X-Report	POS_TRANSACTION_ACCESS
Generate Z-Report	POS_TRANSACTION_ACCESS (may require manager)

Payment Processing - How payments are processed
Stripe Terminal - Card payment setup
Archive - Historical data access
Settings - POS configuration

Need Help?

Submit a Support Ticket
Contact your Fleksa account manager for accounting integration questions

Transaction Management

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