To remove an expired promotion price from every website page, make a list of every place the offer appears, assign one person to coordinate removal, and check the public pages and ordering path after the deadline. Do not assume changing the menu once will update a banner, PDF, or separate ordering page.
Start the checklist before the promotion goes live. Record the regular price you expect to restore, the exact end time, and who can edit each location. After expiry, check what a guest can actually see, including on a phone.
List every place carrying the offer
Walk through your site as a guest would. Begin at the homepage, then follow the menu and order buttons. Note both the promotional price and any wording that makes the offer sound current. A price can be correct while a banner still says “special this week.”
Check these locations wherever they apply to your setup:
- Homepage banners, pop-ups, featured items, and announcement bars.
- Menu pages, item descriptions, category headings, and downloadable menus.
- Direct ordering pages, item options, cart summaries, and promotion-code fields.
- Landing pages linked from emails, social posts, or ads, including pages that are no longer in the main navigation.
- Images containing a printed price, such as menu graphics and promotional tiles.
- Reservation or event pages if they mention the offer.
A linked PDF or image needs its own check. Editing the text around it will not change a price baked into the file. Likewise, if the order button opens a separate system, include that destination in the list. Your restaurant website and online ordering experience may have different editing controls; ask whoever manages your setup how changes reach each one.
For each location, record its address or the steps to reach it, the current offer, the regular replacement price or wording, and the person with editing access. The manager can supply the approved regular price. The person who built the promotion can identify landing pages and graphics. The ordering administrator can identify item options and codes. If an outside agency controls a page, get a named contact and a backup.
Also list links you cannot edit directly, such as an old social post pointing to a campaign page. You may not be able to recall every message, but you can decide what a guest should see at its destination after the offer ends.
Set the removal time and assign an owner
Write the deadline as a date, time, and time zone. Decide whether the promotion ends when the restaurant closes or at another stated time. Then name one coordinator who will confirm that each change is complete. That person does not have to make every edit, but should know who will and how to reach them.
Agree on what happens to a guest who reaches an old offer link after expiry. You might replace the landing page with the regular menu or update it to say the offer has ended, with a clear route to current items. Check that the chosen destination works on mobile and that it does not leave an old price elsewhere on the page.
Ask your website and ordering providers whether changes can be scheduled, what time zone the schedule uses, and whether the displayed price and checkout price update together. If scheduling is unavailable or uncertain, arrange a manual change and a follow-up check. Automatic expiry may save an after-hours edit, but it still needs verification. A manual change gives the manager direct control, but requires someone to be available at the deadline.
Hypothetical example: A restaurant offers a lunch bowl for $11 through Friday at 2 p.m. local time; its regular price is $14. The offer appears in a homepage banner, a menu PDF, and the ordering item. The manager approves $14 as the replacement and assigns the site editor to the banner and PDF, while the ordering administrator updates the item. Those are separate tasks, even if both people use the same provider.
The table gives that team a working timeline. Adjust the lead time to fit your opening hours and the access your staff actually have.
| When | Action | Owner and evidence |
|---|---|---|
| Before launch | Record the $11 offer, $14 regular price, Friday 2 p.m. deadline, and all three locations. | Manager approves the list and assigns editors. |
| Thursday | Prepare replacement banner and PDF; confirm ordering access and any scheduled change. | Site editor and ordering administrator report readiness. |
| Friday at 2 p.m. | Remove the banner, replace the PDF, and restore the ordering item to $14. | Each editor reports completion to the manager. |
| After the changes | Open the public pages and check the item and cart without placing an order. | Manager records what appeared and follows up on any mismatch. |
| Next business day | Reopen the old campaign link and recheck any corrected location. | Manager saves the final record and closes the checklist. |
Verify regular prices and links after expiry
Once the editors report completion, check the public experience rather than only the editing screen. Open the homepage, menu, PDF, and order link. Use a phone as well as a desktop if guests use both. Refresh the pages and, if possible, check in a private browsing window to reduce the chance of seeing an older saved version.
For the hypothetical lunch bowl, the manager should see no $11 banner, open a menu PDF showing the approved $14 price, and find the bowl at $14 in ordering. Add the item to a cart if the system permits it, then check the item line and any promotion wording. Stop before submitting an order or providing payment details. This is a simulated check: it should not create a real payment, guest message, or courier dispatch.
If the offer used a code, check whether the code field and any instructions still suggest that it is valid. Ask the ordering provider how to safely verify that an expired code no longer applies without placing a live order. Do not infer that a code has expired simply because its banner disappeared.
Follow old campaign links too. A page that no longer appears in navigation may still be reachable from a saved message. Confirm that it shows current information or clearly explains that the offer ended, and that its menu or order button leads somewhere useful. For downloadable files, open the file itself; the visible link text is not enough.
If a page still shows the old price, record the address, device, time, and what appeared. Notify its owner and recheck after the fix. Ask the provider about publishing delays or cached pages if the editing screen and public page disagree. A check on two devices is useful, but it cannot prove that every guest or search result has refreshed at the same moment.
Archive the promotion and close the checklist
Keep a small record with the approved offer, regular replacement price, start and end times, list of locations, assigned owners, and completion times. Save copies of the old and replacement graphics or PDFs where your team can find them. A dated screenshot of the public page can help show what was visible when the check was made.
Record exceptions alongside the resolution. For example, if the PDF was corrected after the banner, note when the corrected file became visible and who confirmed it. If an old link goes to an ended-offer page, keep that destination in the record so the next manager understands why it exists.
Use the record to prepare the next promotion, not as a substitute for checking it. Pages, staff access, and ordering links can change. Before reusing the checklist, confirm the current regular prices and walk through the site again.
If several people depend on an outside editor, ask about access and handoff arrangements before the next deadline. The guide to restaurant website domain ownership covers another part of keeping control of your web presence.
Use this checklist to review your current setup, then ask Fleksa about its restaurant website, including verified US availability and how your team would update and check an expiring offer.
Frequently asked questions
Is changing the online menu enough to end a promotion?
Not necessarily. Check banners, downloadable files, landing pages, ordering items, and codes separately. The right list depends on where you published the offer and how your systems are connected.
What should an old promotion link show?
Give guests a clear next step: current menu information or a page saying the offer has ended, with a working link to current items. Check the destination after the deadline.
How can I check checkout pricing without a real order?
If available, add the item to a cart and inspect the displayed price without submitting it or entering payment details. Ask your provider for a safe simulation if you need to check a code or another step beyond the cart.
